Knowledgebase: Enterprise
An entity loses its data when adding a substructure to it
Posted by Sarah Marshall on 19 May 2010 11:32 AM

An entity loses its data when adding a substructure to it

 

Changes:

A substructure has been added to an entity

Solution:

In order to keep the data you need to follow these steps:

Before adding the substructure to the entity:

1. In the Journals module unpost and extract any journals that are posted to the entity for all organisations, categories and periods

2. In the Database module extract all data from the entity for all organisations, categories and periods

After attaching the substructure to the entity:

1. Modify the data extracts and journal extracts by changing the entity to one of the subentities which has been added

In the following examples of data extract and journal extract files, the entity TEST would need to be changed to the correct subentity TEST.INP

Example of a data extract:

ACTUAL
1
3
TEST,100000,100,200,300

Example of a journal extract:

[JOURNAL=TESTJOURNAL!B!J!R!P!ACTUAL!APR 00!MAXIMUM! ! !P]
DESC=test journal
TEST!100000!10!
TEST!104000! !10

2. Load the amended data extracts and journal extracts via the Database module and Journals module respectively

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